Privacy and data protection policy

Privacy Policy

At Inlex Monaco, we understand the importance of protecting the privacy of those who provide their personal data.

Our privacy policy describes how and why we process your personal data and informs you of your rights.

This policy applies only to personal data collected on our websites and digital platforms. Personal information collected from offline resources and communications is not covered by this Policy.

Who is the data controller?

The data controller is SARL MONACO INTELLECTUAL PROPERTY-M.I.PRO - Monte Carlo Sun - Bâtiment E/F, 74 bd d’Italie, 98000 MONACO. RCI n° 09S05032.

Email address: contact@inlex-monaco.mc
Telephone: +377 99 99 45 62

What personal data do we process? For what purpose? On what legal basis? For how long?

We process your personal data, particularly if you are:

• a client of Inlex Monaco;
• a business partner or correspondent;
• a job or traineeship candidate;
• a visitor to the Inlex Monaco website.

We ensure that our processing of personal data is lawful, has a valid legal basis and that data is kept for a reasonable period of time necessary for the operations for which it was collected, in accordance with current legislation and taking into account limitation periods.

Types of data	Purposes	Legal basis	Maximum storage purposes
Surname and first name Job title Postal address Email address Telephone number(s) Organisation name	Day-to-day management of your files	Contractual obligation	Three years after the end of our mandate
Surname and first name Job title Postal address Email address Telephone number(s) Organisation name	Request for information, quotes, appointments, etc.: To respond to your requests via the contact form on our site or any other form of contact (email, telephone)	Consent	Until your request has been processed
Email address	Newsletter: when you have signed up to receive our newsletter	Consent	Until you unsubscribe
Surname and first name Job title Postal address Email address Telephone number(s) Organisation name	Events (workshops or training courses organised by the firm): in order to process your registration for one of our events	Consent	Until the end of the event and until any documentation related to this event is sent to you
Surname and first name Job title Postal address Email address Telephone number(s) CV and cover letter	Applications: To respond to unsolicited applications or responses to our job or traineeship offers	Precontractual obligation	Job applications:   – Data concerning a candidate not recruited (subject to your prior notification): two years after the last contact with the applicant, unless the applicant requests the destruction of the data or consents to a pre-determined longer period  – Data concerning a recruited candidate: for the length of time that the employee remains with the organisation

 

Name, first name, postal address Data concerning the request and the answer given Copy of an identity document only in case of doubt

Management of requests for access, rectification, objection and your other rights under the EU Regulation

Legal obligation

The time needed to process the application Copy of identity document: deleted after verification of the applicant’s identity

Cookies

The site uses cookies. When you visit our site, functional cookies may be automatically installed on your browser.

Some cookies are necessary and must always be active to ensure the proper functioning of our site.

Other cookies (statistics, marketing) are only stored after obtaining your specific consent. Refusing these cookies may affect your experience on our site and how we interact with you.

What is a cookie?

A cookie is a small text file that is placed on your computer, smartphone, tablet or other device when you visit a website.

The cookie will help us to recognise your device the next time you visit our website. There are other similar technologies such as pixel tags (transparent graphic images placed on a web page or in an email, which indicate that a page or email has been viewed), web bugs (similar to pixel tags), and web storage, which are used in desktop software or mobile devices. There are also technologies such as mobile device identifiers and SDK integrations to help companies recognise your device when you return to an app or otherwise use a service.

What cookies are on our sites?

We do not use cookies that store sensitive personal data.

To find out which cookies are present on our site and to change your preferences at any time, please visit the “Customise Cookies” link at the bottom of each page of the site https://www.inlex-monaco.mc/en/privacy-policy-151.html

• Google Maps
• Matomo

 

Third party cookies:

The issue and use of cookies by third parties is subject to the privacy policies of those third parties. These cookies come from third parties, namely social media buttons (Twitter), user experience improvement services, and services combining browsing on our sites with access statistics such as Google Analytics.

We may include on our site computer applications from third parties, which allow you to share content from our site with other people or to let these other people know your consultation or your opinion concerning a content of our site/application. This is notably the case of the “Share” and “Like” buttons from social networks such as Facebook, Twitter and LinkedIn. Social networks providing such a sharing button are likely to identify you with this button, even if you did not use this button when visiting our site/application. This type of sharing button may allow the social network concerned to track your browsing on our site, simply because your account with the social network concerned was active on your terminal (open session) while you were browsing on our site. We have no control over the process used by social networks to collect information about your browsing on our site based on the personal data they hold. We invite you to consult the privacy policy of these social networks in order to understand the purposes, including advertising purposes, of using the browsing information that they are able to collect through these sharing buttons. These privacy policies should allow you to make choices and exercise your rights with these social networks, in particular by setting up your user accounts for each of these networks.

 Links to the different privacy policies:

·       Google: https://policies.google.com/privacy?hl=fr-CA

·       Facebook: https://fr-fr.facebook.com/privacy/explanation

·       Twitter: https://twitter.com/fr/privacy

·       LinkedIn: https://www.linkedin.com/legal/privacy-policy?_l=fr_FR

 

Do we carry out profiling with your personal data? 

Inlex Monaco does not make automated decisions or carry out any profiling based on your personal data.

 

What are your rights and how can you exercise them?

If processing is based on your consent, you may withdraw your consent at any time, without affecting the lawfulness of the processing carried out prior to such withdrawal.

In accordance with the General Data Protection Regulation No 2016/679 of 27 April 2016, you have the following rights:

• Right of access: the right to be informed and to request access to the personal data that we process;

• Right to rectification: the right to ask us to amend or update your personal data if it is inaccurate or incomplete;
• Right to erasure: the right to ask us to permanently erase your personal data;
• Right of restriction: the right to ask us to stop temporarily or permanently the processing of all or part of your personal data;
• Right to object: the right to object, at any time, to the processing of your personal data on personal grounds; the right to object to the processing of your personal data for direct marketing purposes;
• Right to data portability: the right to request a copy of your personal data in electronic format and the right to transmit this personal data for use by a third party service;
• Right not to be subject to automated decision-making: the right not to be subject to a decision based solely on automated decision-making, including profiling, where that decision would have a legal effect on you or similar significant effects.

You also have the right to lodge a complaint with the French Data Protection Authority (CNIL) https://www.cnil.fr/.

In order to exercise your rights, you can write to us at Inlex Monaco, E/F, Monte Carlo Sun - Bâtiment, 74 Bd d'Italie, 98000, Monaco or send an email to contact@inlex-monaco.mc

 

What security measures do we have in place to protect your personal data?
We have put in place appropriate technical and organisational security measures to protect your personal data against unauthorised use, accidental loss or partial or total destruction.

• Data confidentiality

Ethical conduct lies at the heart of the work of an IP Attorney, therefore,

• we systematically sign strict NDAs with our subcontractors and partners;
• we have incorporated appropriate confidentiality clauses into the employment contracts signed with our employees

 

Data security

At Inlex Monaco, we guarantee that all data will be processed in accordance with strict security standards:

• Ultra-secure connection to Extranet (WEDOO IP©) and Internet tools (website www.inlex-monaco.mc)
• Extranet: access via username and confidential password – SSL certificate & encryption of extranet access;
• Data passing on the inlex-monaco.mc site is encrypted before being sent over the Internet. Encryption makes it very difficult for unauthorised persons to view the page while it is in transit between computers.
• Ultra-secure hosting: a secure data centre + a server hosted in an access-controlled and monitored room in France.
• Data backup

• Data is automatically backed up on a separate server also located in France
• A Business Continuity Plan is in place
• Anti-intrusion security:
• Additional security levels on the Sophos router
• Service blocking procedure when intrusion is suspected

 

Who else can access your personal data?

We transmit personal information to our affiliates and other trusted companies or persons who process data on our behalf, in line with our instructions and according to these confidentiality rules and any other appropriate security and confidentiality measures in place.

 Is your personal data transferred outside the European Union?

Your personal data processed by or on behalf of Inlex Monaco may be transferred to and processed by third parties located outside the European Union such as the Fees Group affiliates: Inlex IP Expertise, Inlex Africa, Inlex MEA, Inlex Management Europe Africa.

In this case, Inlex Monaco ensures that your personal data is transferred in accordance with the applicable laws and, in particular, verifies either that the territory of destination has been the subject of an adequacy decision by the European Commission, or that the recipient has approved the standard contractual clauses validated by the European Commission and/or that appropriate technical and organisational contractual provisions have been put in place.

 

Updating of this privacy policy

Last updated: April 2023